Top Service. Top Results.

Transaction coordination for real estate agents, anywhere in California. Over 15 years in the industry.

First transaction with us? Take $200 off.

The difference

Why The Top Notch TC?

Over 15 years in the real estate industry, a strong work ethic, and a team that stays current on forms, policies, and disclosures. Every transaction is handled with care, precision, and proactive communication, so everyone stays informed and confident.

We handle the details behind the scenes so you can stay focused on your clients and growing your business.

What we do for you

From contract to close, we handle the details.

Opening the file

  • Send escrow opening emails to all appropriate parties.
  • Provide clients with the executed contract and escrow information.
  • Create the transaction file in the appropriate compliance system.
  • Upload and organize all required documentation.

Disclosures and documents

  • Prepare and manage all broker required disclosures.
  • Collect necessary reports, escrow paperwork, and transaction documents.
  • Review documents for completeness and coordinate required signatures.
  • Follow up on outstanding documents and signatures to keep the transaction moving forward.

Transaction coordination

  • Stay in close communication with escrow regarding status updates and outstanding items.
  • Follow up with the lender to monitor loan progress and help keep closing on track.
  • Track key dates, deadlines, and contingency removals.
  • Conduct weekly file audits and provide timely transaction updates to you and, when approved, your clients.
  • Handle urgent documents promptly to keep the file moving forward.
  • Serve as an extension of you throughout the transaction, helping ensure nothing falls through the cracks.

Closing

  • Follow up on all final documents and outstanding signatures.
  • Coordinate final closing tasks to help ensure a smooth and timely close.
  • Confirm all required documentation is complete and the file is approved for closing.
  • Ensure the transaction file is complete and properly finalized.
  • Verify the file is compliant and cleared for commission processing.

Meet the team

Andrea Meraz

Andrea Meraz

Owner

Over 15 years in the real estate industry and a true passion for transaction coordination, helping agents navigate the details behind every successful closing.

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I am building a team of professionals who share my commitment to reliability, strong communication, attention to detail, and exceptional service.

I believe there is always room to grow, which is why I continue to educate myself, strengthen my skills, and stay current on industry changes, forms, policies, and best practices. I take pride in the dedication and care I bring to every file, treating each transaction with the attention it deserves.

From tracking important dates and deadlines to reviewing paperwork for accuracy and completeness, I stay proactive and organized throughout the entire transaction. My goal is to keep every file moving forward, maintain clear communication with all parties, and provide dependable support from contract to close.

I'm passionate about creating a smooth, organized transaction experience that gives agents confidence knowing the details are being handled, allowing them to focus on their clients, relationships, and growing their business.

Yeimy Aguilar

Yeimy Aguilar

Transaction Coordinator

An experienced Transaction Coordinator with a background in escrow, providing organized and dependable support from contract to close.

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I work closely with agents, clients, lenders, and escrow to manage deadlines, documentation, and communication while keeping every transaction on track.

Detail oriented, reliable, and responsive, my goal is to provide consistent support throughout the transaction, keeping everything organized and moving forward while allowing agents to focus on their clients and business.

Outside of work, I'm a proud sports mom of three. Balancing a busy family life with my career has strengthened my ability to stay organized, prioritize effectively, and bring the same dedication, reliability, and attention to detail to every transaction I coordinate.

Jayden Meraz

Jayden Meraz

Social Media Marketing

Professional, clean, eye catching social media content for the real estate industry: new listings, in escrow, just closed, tips, and business updates.

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I carefully organize important details such as property addresses, agent information, brokerage details, and logos while maintaining a polished and consistent look. Layouts, colors, photos, and messaging are customized to complement the brand and create content that is optimized for Instagram.

My goal is to deliver high quality content that strengthens our online presence, promotes our services, highlights the agents who support us, and keeps our brand professional, recognizable, and consistent.

From the agents

In their words, not ours.

Andrea my TC is amazing! She is extremely efficient, knowledgeable, and always just a text or phone call away. She stays ahead of every deadline and consistently goes above and beyond what is expected. Whether it’s an offer or a listing, she carefully reviews every detail and catches anything I may have overlooked before documents are finalized. Having her on my transactions gives me peace of mind knowing there’s always another set of experienced eyes making sure everything stays on track. I truly appreciate her dedication and professionalism!

Elma Montenegro, Keller Williams

It’s been such a pleasure closing multiple transactions with Andrea. I appreciate her level of communication and the fact that she makes herself available on off hours when time is of the essence.

Andrea thank you for always making sure my business runs smoothly.

Luisana Ruvalcaba, Keller Williams

Andrea is An Incredible Transaction Coordinator! I met her during a time when I was in desperate need of help managing my files while balancing my other job, & she has been an absolute blessing ever since! She consistently goes above & beyond in every transaction, handling everything with professionalism, integrity, and genuine care. She makes sure everyone is satisfied and that every detail is taken care of. I trust her 1,000%, & having someone so reliable and dedicated gives me peace of mind & allows me to focus on my clients. I highly recommend her to any agent looking for an amazing TC

Mariel Nuñez, Keller Williams High Desert

Working with Andrea has been one of the best business decisions I've made. She has been my Transaction Coordinator since the very beginning of my real estate career, and I truly don't know what I would do without her. From day one to now, her support has been invaluable. Andrea is exceptionally knowledgeable, always polite, and truly knows her stuff inside and out. She is always available and responds in a remarkably timely manner. She keeps every file organized, every deadline on track, and makes the entire process seamless. She is worth far more than she charges and you won't be disappointed

Wendy Mendoza, Real

Working with Andrea Meraz and her team (Top Notch TC ) has been a game changer for me. She is extremely responsive, thorough, and always on top of every detail throughout the transaction.

What I appreciate most is that I can trust her to handle the moving pieces, stay ahead of deadlines, keep everything compliant, and make sure nothing falls through the cracks. Her knowledge of real estate and the transaction process really shows.

With her handling the transaction side, escrow almost feels like it’s on autopilot.

Edgar Giovanni Peraza, KW | The Ramos Group

Andrea has been and will always be the G.O.A.T. Of TCs. She handles my transactions from beginning to end. She has never missed a deadline has dealt with difficult situations with grace and patience and has been the sweetest while doing it. She don’t play no games you want your transaction handled the right way the first time with top notch care and attention use Andrea!

Skye Vergara, Keller Williams High Desert

I absolutely love working with Andrea. She is always on top of all the paperwork, proactive, organized, and consistently meets her deadlines. One of the things I appreciate most is how quickly she catches errors or notices when something doesn’t look right. She is quick to respond, always available when I need her, and extremely professional.

She has excellent knowledge of the paperwork and requirements involved in real estate transactions, which gives me peace of mind knowing everything is being handled properly.

Leticia Peralta, Keller Williams High Desert

Andrea is an amazing transaction coordinator! Not only do I appreciate all the hard work she does for me and my clients but I truly enjoy the person that she is. I’m so grateful to be able to rely on her and know that my paperwork will always be done correctly and to my standards.

Vanna Morgan, Keller Williams Realty

Top Notch TC makes every transaction as smooth as possible. They keep me updated throughout the entire process, stay on top of documents and deadlines, and make sure nothing falls through the cracks. It allows me to focus on my clients and continue bringing in more business, knowing the transaction is being taken care of behind the scenes. They’re reliable, communicative, and always make sure we get to the closing table. That’s why I trust Top Notch TC with my transactions.

Christian Silva, Stigler Homes

Andrea is amazing! I feel so lucky to have her as my TC. She is always on top of every single one of my files, deadlines, and details, which gives me so much peace of mind knowing that nothing will be missed.

I also really appreciate how reliable she is and that she’s always available whenever I need her. She is extremely knowledgeable, organized, and always one step ahead. Having someone I can trust and count on throughout every transaction makes such a huge difference in my business. I’m incredibly thankful to have Andrea as my TC and couldn’t recommend her enough!

Andrea Aguirre, Keller Williams

I had the best experience working with Andrea as my real estate transaction coordinator. She made the entire process feel seamless and professional from start to finish. Her communication was outstanding, always quick to respond, clear with updates, and proactive about keeping everything on track. I never had to wonder about the status of my transaction because she kept me informed every step of the way. Highly recommend Andrea to anyone looking for a coordinator who truly has your back

Michael K. Farley, eXp Realty

Andrea was the transaction coordinator for my home purchase, and she was an absolute pleasure to work with. She was extremely helpful, professional, and always quick to respond whenever I had a question or needed an update. She kept everything organized and made sure the transaction moved along smoothly from start to finish. I truly appreciated her excellent communication and attention to detail. I would highly recommend Andrea as a transaction coordinator!

Richard Zubiate, Keller Williams

We absolutely love working with Andrea and The Top Notch TC! Andrea is always so helpful, responsive, and on top of everything. She makes the transaction process so much easier for us and helps keep everything organized from start to finish.

It’s such a relief knowing we have someone we can count on to stay on top of the details and keep things moving. Andrea is great to work with, and we truly appreciate all the hard work she puts into helping us and our clients.

Thank you, Andrea, for always being there and making our transactions a little less stressful! We definitely recommend The Top Notch Transaction Coordinator! ❤️🏡

Juan Castillo, Stigler Homes

I had an exceptional experience working with my transaction coordinator. From start to finish, they were organized, responsive, and extremely informative throughout every step of the transaction. They kept everyone updated, explained important details clearly, and made sure deadlines, documents, and next steps were handled promptly.

Their professionalism and attention to detail helped make the process smooth and stress free. It is clear they genuinely care about providing excellent service and ensuring nothing gets overlooked. I highly recommend them to anyone looking for a reliable, knowledgeable, and outstanding transaction coordinator.

Leonel Hernandez, SERV CORP

I’ve worked with Andrea on several real estate transactions, and she has done an excellent job every time. She’s helped with everything from offers and counteroffers to disclosures and getting difficult, time sensitive transactions all the way through closing. She’s responsive, organized, and reliable. I would 100% recommend Andrea for transaction coordination services!

Jose Moncada, Established Legacy Homes Inc

Very smooth transactions and easy to work with . Having Yeimy in my corner feels very secure and productive.

Edgar Peraza, KW | The Ramos Group

Closed a file with Andrea?
Add your words

Who we close with

Brokerages we work with, anywhere in California.

Wherever in California your client is buying or selling from, we handle the file for you.

Brokerages

  • Keller Williams Realty
  • REAL
  • Stigler Homes
  • EXP
  • Pleasant Hill Real Estate Group
  • Independent Brokers and Investors
  • Capital Network Realty Services Corp
  • Elite Realty
  • Mega Real Estateand so much more

Questions? Give us a call.

Call

The Top Notch TC

Start your next file with us.

Send us the executed offer and escrow information, we'll take it from there!

Or write it down: andream@thetopnotchtc.com

On Instagram at @andrea_your_tc